Birth Photography Contract

Address
Address
Mom's Cell Number
Mom's Cell Number
Dad's Cell Number
Dad's Cell Number
Emergency Contact Phone Number
Emergency Contact Phone Number
Birth Information
Birth Location
Labor Method
Have you spoken to your Doctor/Midwife about having a birth photographer attend?
In the event of a C-section, have you spoken with your doctor about allowing photography in the OR?
Will you have a doula or other support team member present?
Contract
Signature Required *
Thank you for inviting me to photograph your upcoming birth experience. Since births are a bit different than a standard session, here are some guidelines to insure I can give you the best experience possible. Please read and then provide your signature below. Be sure to print a copy for yourself as well. Planned vaginal delivery or scheduled induction of labor: I will be on call for your birth 24/7 from 39 weeks through 41 weeks gestation. If your doctor or midwife schedules an induction or planned cesarean for you, please let me know immediately so I can plan that date accordingly. Please keep me updated via telephone or text when you leave for the hospital and upon admission. Dad should keep me updated via text. My cell number is 613-970-0387. Please store this number in mom and dad's phones well in advance. My goal is to be at your place of delivery or labor before mom hits the point where she can no longer speak on the phone. If you are being checked for dilation, please keep me posted with your progress at each check. I plan to arrive when you are 6-7cm dilated, depending on how rapidly your birth is progressing. Please note that it takes me approximately 1 hour to arrive at the birth location from your initial phone call to being by your side. I will stay with you through the rest of your labor/birth, and 1 hour post birth to document weight, footprints, family/baby interaction, etc. Please contact us as soon as you *think* you might be in labor so I can begin making plans to be there. Even if it’s 2 a.m. Even if it’s a false alarm! I would much rather be ready to roll than to miss the event! It is also helpful for us if you check in after doctor’s appointments in the weeks before labor and let us know how things are progressing and/or if there will be any changes to your initial birth plan. Scheduled Cesarean Section: I will provide coverage 1 1/2 hours prior to, during (if permission is granted), and post-delivery. Images will be provided in a documentary fashion, documenting your experience as much as possible, as well as documenting your baby's first moments. Your birth session includes: A maximum of 8 hours of photography for labor, delivery, and post-deliver y Photography of event Sneak peek within a week of delivery Additional hours of photography can be added if necessary for $100/hour. In most cases our time begins when we arrive at your birthing facility (when you are in active labor, or 6-7cm) and ends 1 hour after birth. AGREEMENT OVERVIEW: This agreement contains the entire understanding between Jessalyn Prins Photography and the above listed client. It supersedes all prior and simultaneous agreements between the parties. The only way to add or change this agreement is to do so in writing, signed by all the parties. If the parties want to waive one provision of this agreement, that does not mean that any other provision is also waived. The party against whom a waiver is sought to be effective must have signed a waiver in writing. COOPERATION: The parties agree to cheerful cooperation and communication for the best possible result within the definition of this assignment. Jessalyn Prins Photography is not responsible if key individuals fail to appear or cooperate during photography sessions or for missed images due to details not revealed to Jessalyn Prins Photography. LIMIT OF LIABILITY: In the unlikely event that the photographer is injured or becomes too ill, or has an extreme emergency that prevents her from photographing the agreed upon session, responsibility and liability is limited to the transfer of deposits made to the session types of Fresh 48 and Newborn Session rather than birth. Due to the nature and timing of birth being unpredictable, Jessalyn Prins Photography cannot be held accountable or liable for a missed birth. Jessalyn Prins Photography takes the utmost care with respect to exposure, transportation, and processing the photographs. However, in the unlikely event that photographs have been lost, stolen, or destroyed for reasons within or beyond Jessalyn Prins Photography's control Jessalyn Prins Photography's liability is limited to the return of all payments received for the portrait package. *If we cannot provide coverage as a result of client's actions or due to circumstances beyond anyone's control, all fees paid will be applied toward a Fresh 48 and Newborn Session. Examples of this include, but are not limited to: failure to provide adequate notice of the baby's birth; an unexpected transport for a c-section; a dramatic change in the birth plan. In instances like this, beyond our control, no refunds will be given.* RETAINER & PAYMENT SCHEDULE: 50% of the total cost is due at time of signing this agreement. This is a NON-REFUNDABLE RETAINER. In the event of cancellation by the client, the retainer paid is non-refundable. It shall be liquidated for damages to Jessalyn Prins Photography. in the event of a cancellation, or breach of contract by the CLIENT. The retainer shall be applied towards the total cost of the service to be rendered. The remaining charges are payable in full on the date of the session, or within 72 hours thereof. If you decide to cancel our services for any reason, please let us know at least 30 days before your due date. Your initial deposit is non-refundable in this case, but any other fees paid up to this point will be fully refunded. By completing this contract, you are confirming that your place of delivery will allow birth photography. You agree to informing Jessalyn Prins Photography of any guidelines or procedures that must be followed. Failure to do so will result in loss of deposit. Jessalyn Prins Photography is hereby not responsible for any situation in which this contract is not fulfilled due to unknown hospital or birth center policies. Please also know that we will be limited by the guidelines (if there are any) of the facility and/or the delivering doctor/midwife, some of which arise during delivery. Negotiation for moderation of the guidelines is your responsibility. If you are planning a birth at home or in a birthing center, please check with your midwife AND your back up hospital in case of a transfer. We try to be unobtrusive and document the birth as best as we can with the available lighting. Low light situations cause images to be more raw - perhaps with a bit of film grain or motion blur, this is normal. Most images will be delivered in black and white, though any images delivered- color or black and white- will be at the artistic discretion of the photographer.